Site Selection
Meeting Expectations has handled venue selection for hundreds of conferences around the world. Use our global experience, buying power and multilingual site selection team to find the perfect location for your next event! This service, like our others, is offered à la carte or as part of your full meeting management engagement.
Don’t go it alone. Whether it's a discrete gathering for a few key decision makers or a groundbreaking event for thousands, we can find your perfect venue and negotiate on your behalf to achieve the most favorable terms for you. We specialize in contracts and know how to protect you. Then, we remain with you beyond the completion of your event to ensure all terms were met.
Key Benefits
- Our site selection services are often performed at no cost to you
- RFP development based on your requirements
- A global hospitality network allows us to research venue options to find the best fit for your requirements
- Site inspection services to completely familiarize your team with your chosen facility
- Negotiation of venue agreements for you by seasoned experts
- Industry and legal expertise to protect you to the greatest extent possible
- We are experts at negotiating:
- Attractive group rates
- Maximized hotel concessions
- Complimentary rooms and services
- Reduced food and beverage pricing
- Minimize room rental requirement
- Flexible deposit terms
- Minimized attrition
- Risk mitigation strategies
- Historical tracking and forecasting to minimize exposure to attrition penalties
- Room block monitoring and management to identify and respond to trends
