working @ ME

The Senior Event Manager is responsible for managing and supporting various events, from the beginning of conception through to the execution and final reconciliation, including budget.

This position is accountable for day-to-day operation of large scale/budget meetings, client management and reporting on ROI.

Principal Duties and Responsibilities

• Lead project manager for large scale projects (1,000+ attendees) with proven expertise in leading complex events, managing the planning, execution, and implementation of assigned event(s)
• Work with, lead and support the project team to ensure adherence to client and company standards
• Budget development, implementation, and wrap-up report development
• Responsible for building project timelines/plans and managing the project plan to drive team to meet client and vendor deliverables, as well as anticipate and manage when deadlines may be missed
• Be solution-oriented and forward thinking when responding to client questions or providing recommendations
• Maintain all historical data for assigned projects
• Analysis and reporting responsibilities of various conference data for client
• Supplier procurement and management of contracts to ensure quality and contractual compliance
• Oversee venue communications by managing or overseeing F&B, group resume, event specifications, housing, room block, and final invoice review
• May have sponsor/exhibitor fulfillment duties including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management
• May require speaker management to include speaker portal setup, timeline establishment, speaker communications, data collection, and speaker travel/registration management
• Work with Marketing department on collateral communications and development– theme, concept, design, and implementation
• Special event review, selection, and management
• Survey analysis and provide compilation of feedback to client
• On-site event execution to include staff assignments/management (planning team could be up to 30+ event staff), venue and supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management, where applicable.
• Contract Signing Authority up to (50th percentile of average dollar range)
• Serve as direct supervisor for event managers/coordinators
• Other duties as assigned

Minimum Requirements

• Strong communication, networking skills and the ability to successfully manage stakeholder relationships and expectations
• 7+ years of meeting management with at least 3-5 years of planning large-scale events (1000+ attendees, $1MM+ budgets)
• Experience planning international events is a plus
• Experience with high-level, strategic conference and meeting planning
• Bachelor’s degree or equivalent experience
• Knowledge of destinations, hotels and venues nationwide
• Calm and flexible approach to handling the stress of everchanging demands
• Strong organizational skills and ability to multi-task and prioritize
• Strong leadership skills
• Strong creative problem solving
• Strategic decision-making ability

Essential Physical Functions

• Prolonged periods of sitting at a desk and working on a computer
• Ability to travel at least 30%
• Ability to lift up to 30lbs

Accountable for day-to-day operation of small to medium sized meetings or manage a specific role on a large conference. Project manager for one or more clients and/or to serve as a support role to Senior Meeting Manger/Director. Client management and reporting.

Principal Duties and Responsibilities

• Work with sites department on review of venue contracts and required needs.
• Communication with registration department on reports and database requirements
• Timeline development and management
• Facilitate agenda development via call for presentations, keynote speaker procurement, speaker communications
• Work with Exhibit/Sponsor Coordinator or Manager to facilitate exhibitor prospectus and communications
• Budget development, implementation, on-going reporting and wrap-up reporting with support from Accounting department
• Work with Marketing department on collateral communications and development– theme, concept, design, and implementation
• Review client web-site – management of information and functionality, sometimes responsible for development
• Exhibit Hall/Demo Area management
• Supplier management- Audio visual, signage, transportation, etc.
• Hotel management – Communications, F&B, function space usage, housing, billing and final group resume
• Special event review, selection and management
• Shipping coordination
• Survey and attendee feedback management and reporting
• On-site venue management – Lead team and support department to maintain attendee packets and gifts disbursement, agenda and schedule revisions, staff management, venue management, exhibit hall management, registration management, F&B management, attendee management
• Maintain all historical data for any projects, which they are leading
• Attendee feedback & survey results
• Recommendations for improving future conferences/events
• Contract signing authority up to (25th percentile of $$ range)
• Other duties as assigned

Minimum Requirements

• Bachelor’s degree or equivalent experience
• 3 years of meeting management or hospitality management experience
• Strong organizational skills and ability to multitask and prioritize
• Positive attitude and ability to be self-motivated
• Strong written and verbal communication and interpersonal skills
• Strong leadership skills
• Strategic decision-making ability
• Adaptability and Flexibility
• Sound judgment
• Strong project and team management skills
• Experience in Microsoft applications

Essential Physical Functions

• Prolonged periods of sitting at a desk and working on a computer
• Ability to travel at least 30%
• Ability to lift up to 30lbs