Project Management & Logistics
Real-Time, Transparent Communication

Project Management & Logistics

Comprehensive Program Management

With real-time, transparent communication and cloud-based tools, our planners maintain the details and keep you informed through every phase of the conference. No matter what brings you to our door, easy onboarding delivers you from your previous conference management model to a smooth planning experience.

Our meeting and event management services are detailed and tailored to your unique needs, through a personalized cycle of relationship building, strategy, implementation and measurement. And as your day-to-day contact, your account manager provides oversight in key project goals, benchmarks, team assignments, budgets and reporting. Our approach and process is created with focus on the attendee experience, so we meet each goal while delighting your participants.

In addition to serving as the central organizing force for your services team, your event planner is deeply experienced in delivering robust event logistics and vendor management. While no detail is overlooked in our planning, these are the nuts and bolts that hold everything together (and just happen to be our bread and butter).

Our services include:

  • Strategic meeting design and agenda development
  • Venue and hotel management
  • Space planning and layout
  • Vendor procurement and oversight
  • Food and beverage planning and management
  • Conference staffing
  • Room block management
  • Speaker/entertainment procurement
  • Budgets and reporting
  • Audio/visual and production vendor management
  • Board/VIP travel and hospitality
  • Special event planning and management, including networking events, awards programs and golf tournaments

How Can We Help You? +1 404.240.0999

Transformative Technology

  • Mobile Attendee Experience

    A thoughtful technology strategy simplifies your event and makes you easy to do business with, while connecting participants and brightening their experience. More about technology
  • Registration Made Simple

    Our flexible registration systems accommodate multiple attendee types, promo codes, payment processing and real-time reporting. More about registration

Strategic from Start to Finish

Motivating Marketing

Our award-winning team of marketing strategists, copywriters, designers and web developers create compelling event brands and marketing campaigns.
More about Marketing & Creative

Engaging Content

Death by PowerPoint? Our education specialists have the cure, orchestrating and pioneering fresh formats to engage audiences and maximize learning.
More about content development

We Measure What Matters

Every area of the program is informed by analytics and reporting, giving you a clear view of progress, a brilliant source of intelligence we can use for real-time enhancements.

It has been my personal privilege to work with Alex Murphy and the Site Selection team at Meeting Expectations for the last several years. Alex is the consummate professional both in negotiating and advocating for her clients and working with us as a hotel to streamline the process of moving business to the next level. The Meeting Expectations team is one that can truly tout themselves as experts in understanding what their customers want and need.

Sharon Vaughn San Antonio Marriott