Project Management & Logistics
Real-Time, Transparent Communication

Project Management & Logistics

Comprehensive Program Management

With real-time, transparent communication and cloud-based tools, our planners maintain the details and keep you informed through every phase of the conference. No matter what brings you to our door, easy onboarding delivers you from your previous conference management model to a smooth planning experience.

Our meeting and event management services are detailed and tailored to your unique needs, through a personalized cycle of relationship building, strategy, implementation and measurement. And as your day-to-day contact, your account manager provides oversight in key project goals, benchmarks, team assignments, budgets and reporting. Our approach and process is created with focus on the attendee experience, so we meet each goal while delighting your participants.

In addition to serving as the central organizing force for your services team, your event planner is deeply experienced in delivering robust event logistics and vendor management. While no detail is overlooked in our planning, these are the nuts and bolts that hold everything together (and just happen to be our bread and butter).

Our services include:

  • Strategic meeting design and agenda development
  • Venue and hotel management
  • Space planning and layout
  • Vendor procurement and oversight
  • Food and beverage planning and management
  • Conference staffing
  • Room block management
  • Speaker/entertainment procurement
  • Budgets and reporting
  • Audio/visual and production vendor management
  • Board/VIP travel and hospitality
  • Special event planning and management, including networking events, awards programs and golf tournaments

How Can We Help You? +1 404.240.0999

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Transformative Technology

  • Mobile Attendee Experience

    A thoughtful technology strategy simplifies your event and makes you easy to do business with, while connecting participants and brightening their experience. More about technology

  • Registration Made Simple

    Our flexible registration systems accommodate multiple attendee types, promo codes, payment processing and real-time reporting. More about registration

Strategic from Start to Finish

Motivating Marketing

Our award-winning team of marketing strategists, copywriters, designers and web developers create compelling event brands and marketing campaigns.
More about Marketing & Creative

Engaging Content

Death by PowerPoint? Our education specialists have the cure, orchestrating and pioneering fresh formats to engage audiences and maximize learning.
More about content development

We Measure What Matters

Every area of the program is informed by analytics and reporting, giving you a clear view of progress, a brilliant source of intelligence we can use for real-time enhancements.

I have been very pleased with our decision to select Meeting Expectations to represent the American Beekeeping Federation. Their ability to provide expertise in all areas that were in need of improvement has been above "our expectations." Their management in the areas of daily operations, conference planning, accounting, membership development initiatives, website and educational programs has helped to move the ABF in a direction that I know has benefited our organization greatly and is assisting in our growth. I am very much impressed by the quality of their people and the dedication they have committed to us.

Tim Tucker Vice President, American Beekeeping Federation

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