Site Selection
Fall in love at first SITE.

Site Selection

How do you choose the perfect destination and hotel?

Let our multilingual team find and negotiate the ideal hotel, resort, conference or convention center anywhere in the world using global knowledge and buying power. With more than two decades in the hospitality industry and longstanding personal relationships with hotels, venues and convention bureaus worldwide, we confidently negotiate the most favorable rates, concessions and terms to benefit your overall meeting experience.

Need evidence of our influence? Meeting Expectations has been named by the editors of MeetingsNet as a Corporate Meetings & Incentives Top 25 Company (the “CMI 25”) for ten years running. Our innovative meeting management and site selection experts deserve credit for the industry savvy, hard work and outstanding customer advocacy that contribute to our consistent presence on this prestigious list. 

Let’s Go!

Site selection services include:

  • Industry-leading sites experts known and respected worldwide
  • Tailored Request for Proposal (RFP) based on your requirements (Budget, dates, meeting space, sleeping rooms, accessibility, A/V and technology specifications and more)
  • A portfolio of our top recommended sites, and full transparency into all sites that respond to your RFP

Expert negotiation of your property contracts, including:

  • Exceptional group rates
  • Minimized attrition to reduce risk and attentive room block monitoring to deftly respond to trends
  • Flexible deposit terms
  • Specialization in meeting venue and hotel property contracts with advanced industry and legal expertise
  • Service extending beyond the conclusion of your event to ensure all terms were met to your satisfaction
  • Site inspection services
  • Concessions like minimized room rental requirements, complimentary rooms and services or reduced food and beverage pricing

How Can We Help You? +1 404.240.0999

Meeting Expectations' ability to handle negotiations and the perspective and ideas they bring to the table are an incredible asset to the organization. The responsiveness to the TUG membership has been great and their proactive marketing campaigns to attract new members has shown through with an increase in membership growth and retention.

Scott Bishop Vice President, Timberline Users Group